Three Factors To Consider Before Purchasing Your First Copier For Your Small Business

If you are looking to buy a copy machine for your small business and this is your first copy machine, the amount of information available can be overwhelming. It may seem like a daunting task to find the right machine for your small business. However, the following are the most important things you need to determine to buy the right copy machine for your business.

The amount of usage for the copier

This is the most important factor because if you buy a copier that is too small, you will overuse it, and it is likely to break down. On the other hand, you want to avoid buying a copier that is too robust for your small business because you will be spending too much money. For this reason, copier manufacturers will specify how many copies a machine can make per month and remain within its design parameters. You need to determine the average number of copies you estimate will be made each month for your business. It is best to add to this number, so you are on the safe side of your estimate.

The need for additional features

The more features you need for a copier, the more expensive it will be. At the top of the list is color. If your business does not need color copies, this will bring down the cost of the copier. Sorting capabilities are an option that is sometimes needed when copies are distributed to several offices. A small business doesn't always need this feature. The type of copy size is also an important consideration. The standard size of paper is 8 ½ x 11 inches, but there are other sizes that a machine is capable of making. The most significant is 11 x 17 inches. But if you can get by with standard size copies, you can save money on your new copy machine.

The cost of the toner

This, along with paper, is the most expensive part of operating your copy machine. The cost of toner will vary depending upon the model and manufacturer of the machine. In addition, you will have to look at how long the toner will last. This can be expressed in number of copies. With this number, you can calculate a monthly cost for toner. The manufacturer of the copy machine will have information on how often toner will need to be replaced. You should also find a local source for the toner. Although it is available online, you will want the option of buying it locally, especially if you need it immediately.

Keeping the factors above in mind will help you focus on the best models for your small business. After this, it is simply a matter of comparing prices and looking at the manufacturer's warranty. Contact a company, like High Sierra Business Systems, for more help.